631-905-9617    Get SUPPORT

Suffolk Computer Consultants Blog

Tip of the Week: Get Paid Faster with These Invoicing Tips

Tip of the Week: Get Paid Faster with These Invoicing Tips

What’s the point of doing business if you aren’t making money? Processing payments is one of the most critical parts of running a business. To make this easier and more efficient for your company, we recommend working with more effective invoices. This week, we’ll discuss how you can make your invoices more valuable.

Creating Your Invoices
The first step is to have some sort of program to create the invoice document. You have a couple of options, but some of the best are Microsoft Office products like Excel and Word, as well as the applications provided by Google’s G-Suite. Once you’ve decided which one you prefer, you can start building your invoice. Be sure to include the following information on the invoice:

  • Description: You should make it very clear what the invoice is actually billing. This is to make sure that there are no miscommunications between your company and the one you’re billing. There also needs to be information on how much time was spent on the actual rendering of the service. If the customer understands what exactly they are being billed for, there will be less pushback.
  • Discount Details: In case you’re offering discounts, you should make them evident on the invoice so that consumers clearly know whether or not they are currently being used for the service rendered. This is especially true for ensuring that you’re not confusing customers. The last thing they want is to be surprised when an offer is suddenly unavailable in the future.
  • Schedules and Policies: You may have had a deadline for the service rendered to your customers, so it’s only natural that you hold your customers accountable to a deadline for payment. It’s important to place emphasis on consistency for payments made to your organization. An invoice should also include a comprehensive look at any company policies regarding discounts, late payments, fines, and due dates so your customers have no valid excuse for non-payment.

This isn’t all of the important information that you should consider for your invoices, but it’s a good start. Each of these are important enough to outline separately on your invoices, so take some time to fill in all of that blank space with information that you want your customers to be aware of. You can even add in personalized touches depending on who the client is, as well as outline ways that the client can best take advantage of further services that you offer.

Everyone likes to hear “Thank you,” so you can also use this opportunity as a way to thank the client for their continued patronage. This kind of friendly gesture helps you build rapport with your clients and expedite the payment process.

When and How to Distribute Invoices
Unless you want each payment to be late, you’ll want to put some serious thought into how you distribute your invoices, as well as how they look. You should always send them adequately ahead of time so that your clients have enough time to respond to them. There’s no doubt that you’ll have a client who has unpaid invoices that last for much longer than you’d prefer. In fact, it’s estimated that unpaid invoices for small businesses total over $800 billion. If you distribute your invoices in a timely manner, you minimize the risk of them being ignored or not returned in a timely manner.

Technology tools are a major benefit to this end. By providing digital invoices, you can increase the odds of a client or customer seeing your invoices. Suffolk Computer Consultants can help your business implement technology solutions to expedite the sending and processing of invoices. To learn more, reach out to us at 631-905-9617.

High-End Tech Suggestions for the Small Business
Gmail and the G Suite Get Overhauled with A.I.


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, November 13 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Business Computing Best Practices Cloud Privacy Network Security Cybersecurity Tech Term Managed IT Services Malware Communications Productivity Backup Smartphones Internet Microsoft Communication Software Hackers Browser Outsourced IT Hosted Solutions Business Hardware Efficiency Passwords Small Business Business Management Google Ransomware Android User Tips VoIP Wi-Fi Email Data Backup Data Recovery Social Media Alert Save Money Employer-Employee Relationship Microsoft Office Internet of Things Users Innovation Router Network Mobile Device Miscellaneous Saving Money Windows 10 Cloud Computing Bandwidth Business Intelligence Twitter Applications Managed IT Services Smartphone Collaboration Computer Data IT Support Apps Data Management Networking Access Control Marketing Gadgets Phishing Excel Virtualization Office Information BDR Automation Analytics Password VoIP Wireless Blockchain Workplace Tips Settings Patch Management Vulnerability Mobile Devices Data Breach Government IT Services Cost Management Retail IT Support Tip of the week Remote Computing Chrome Virus Productivity Remote Monitoring Workers Law Enforcement VPN Word Holiday BYOD WiFi Cybercrime Scam Website Office 365 Tech Terms Connectivity How To Company Culture Politics Virtual Assistant Wireless Charging Battery Cortana Managed Service Physical Security Managed IT Service Data Protection Spam Windows Gmail Mobile Device Management App Hacking Compliance Business Continuity Computers Dark Web Paperless Office Artificial Intelligence Tech Support SSD Work/Life Balance Recovery Voice over IP IT budget PowerPoint Wireless Internet Disaster Recovery Remote Control User Security Managing Stress Managed IT Proactive IT Cleaning Printers Safety Digital Internet Explorer Troubleshooting Maintenance Hosted Solution Specifications Hard Drive disposal Office Tips Automobile Touchscreen CrashOverride Machine Learning A.I. Botnet Voice over Internet Protocol Access Business Technology Inventory Reporting eCommerce IT Management Sports Spam Blocking Dongle G Suite Remote Monitoring and Management Telecommuting Edge Threat Antivirus Update Copy Apple Multi-Factor Security Conferencing Processors Value Microsoft Office 365 News Big Data Telecommute Movies Hard Drives Email Management Sales Lead Generation Mobile Security Medical IT Phone System Licensing Online Shopping Education Smart Technology Bring Your Own Device Server Analysis Millennials Laptop Printing Outlook Paste iPhone Amazon SaaS Content Filtering Spyware Google Maps Authentication Telephone System Data loss Unified Communications Tablet Operating System GDPR Travel Network Attached Storage Streaming Media Technology Tips Hybrid Cloud Staffing Paper Profitability HP Database Authorization Staff RAM Knowledge WannaCry Environment Spotify Storage Gadget Live Streaming Server Management Downloads Information Technology Backup and Disaster Recovery Files Telephony Ink Eliminating Downtime Telephone Systems File Sharing Two-factor Authentication Hiring/Firing Plug-In Printer Server User Tip Document Management Tactics Remote Support Websites Microsoft Teams Google Drive Comparison HIPAA e-waste Error Facebook Shortcut WhatsApp Trends Cables Entertainment Biometrics Regulation Wireless Technology 5G Fun Unified Threat Management Freedom of Information IBM Hacker Current Events The Internet of Things Leadership Budget Emergency Encryption Computer Care Competition Yahoo Customer Relationship Management Personal Information IP Address Net Neutrality Search Vendor Management Gaming Console Customer Service Autocorrect Mobile Office Upgrade Avoiding Downtime Scalability Domains Scheduling Video Games Dark Data Synergy IaaS Samsung Worker Windows 10 Credit Cards Public Speaking Managed Service Provider Television Instagram Presentation DDoS Emoji Money HaaS Lithium-ion battery Quick Tips Printer Employer Employee Relationship Augmented Reality

Newsletter Sign Up