631-905-9617    Get SUPPORT

Suffolk Computer Consultants Blog

Tip of the Week: How to Phase Out Paper

Tip of the Week: How to Phase Out Paper

Paper is expensive, but it’s not like you didn’t know that already. In addition to the costs that frivolous paper usage can have to your business, there’s also the environmental impact to consider. Making a few changes around the office can help to reduce your dependence on paper to conduct business, as we’ll review in this week’s tip!

How to Start Going Paperless
As with most elements of business, going paperless will require a little more than just taking it off of your vendor order forms. With a change to something so fundamental to the office, you have to be ready for whatever pops up, which means you need a step-by-step strategy to follow.

Step 1: Identify How Paper is Currently Used
The first step you should take is to identify how paper is being used, filed, and stored. Ask yourself:

Are unnecessary duplicates of data being produced, only to be disposed of? Are your file cabinets filled to bursting with copy after copy of a data set, with only incremental changes between each version? Are you sacrificing needed office space to paper storage?

Knowing the answers to these questions is the first step to creating a plan that eliminates these issues.

Step 2: Leverage Available Solutions
Naturally, in order to properly go paperless, you need to have something to take its place. Innovations in office solutions have largely eliminated the need for you to utilize very much paper at all.

Between digital signage, document scanning, advancing your equipment to allow for such processes to be adopted, and all the other solutions that assist you in going paperless, the initial cost may be considerable. However, the capital you are likely to save in the long run can help make up for it. This also allows you to leverage a cloud solution to store your documents, potentially allowing an increase in productive hours, and helping you to keep files organized and accounted for.

Furthermore, using the cloud and other digital solutions provides a higher level of data security than the antiquated physical document storage could. While certain rules, requirements, and user roles can be set to allow or deny access to certain cloud files, all it takes to access a physical document in a file cabinet is a simple key - and that’s assuming the cabinet was properly locked after it was last accessed.

Step 3: Engage Employees
Like any change around the office, the most important step is quite possibly to get your employees to use it. Remember, they have grown accustomed to doing things a certain way, which means that they are most likely comfortable with that method. To get them to make the switch with minimal resistance, you should not only patiently train them to use their new solutions, you should add some incentives to motivate them to embrace the changes.

Of course, you will undoubtedly encounter some resistance of some kind during your switch to paperless. All you have to do is stick to your guns and try to make the change as seamless as possible.

What other initiatives have you launched in your office? Tell us about them in the comments below, and if you’re interested in going paperless but need some assistance, reach out to Suffolk Computer Consultants at 631-905-9617!

What to Do With Your Old Power Converters, Accordi...
Taking a Look Inside Android Oreo


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Friday, October 19 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Business Computing Technology Best Practices Cloud Privacy Cybersecurity Network Security Managed IT Services Malware Tech Term Communications Productivity Backup Smartphones Microsoft Passwords Communication Hosted Solutions Hackers Hardware Efficiency Small Business Android Software Outsourced IT Browser Ransomware User Tips Business Internet VoIP Google Business Management Email Save Money Social Media Alert Wi-Fi Data Router Microsoft Office Data Backup Innovation Twitter Windows 10 Miscellaneous Data Recovery Saving Money Cloud Computing Smartphone Business Intelligence Applications Bandwidth Employer-Employee Relationship Collaboration Computer IT Support Data Breach Virtualization Managed IT Services Mobile Device Apps Access Control Gadgets BDR Password Workplace Tips Internet of Things Excel Blockchain Office Users Network Government Automation Settings IT Services Patch Management Analytics VoIP Vulnerability Data Management Mobile Devices Phishing Information Holiday Business Continuity Tip of the week Remote Computing Chrome WiFi Cybercrime Virus Scam Productivity Tech Terms Marketing Retail Word Battery VPN Cortana Virtual Assistant Workers Website Office 365 How To Compliance App Wireless Charging Hacking Computers Physical Security Managed IT Service Company Culture Data Protection Gmail Politics Spam Paperless Office Wireless IT Support Artificial Intelligence Cost Management Mobile Device Management Dark Web Remote Monitoring Networking Windows Law Enforcement IT Management Sports Voice over IP Microsoft Office 365 Inventory Remote Control User Security Edge Threat Medical IT Hard Drives Tech Support Dongle G Suite Hosted Solution Printer Server Facebook Shortcut Analysis Telecommute Movies Entertainment Biometrics Outlook Safety Processors Value Specifications Amazon Connectivity eCommerce Disaster Recovery Authentication Server Lead Generation Mobile Security Spam Blocking Business Technology Recovery Laptop Printing Telecommuting Maintenance GDPR Bring Your Own Device Copy Apple Cleaning Printers Google Maps CrashOverride Managed Service Data loss Unified Communications News Access Spyware Multi-Factor Security Conferencing Big Data Network Attached Storage Streaming Media Licensing Online Shopping Authorization Operating System Email Management Sales Paper Millennials Antivirus Storage Technology Tips Hybrid Cloud Paste iPhone Content Filtering Staff RAM Telephone System BYOD Spotify HP Database Phone System Plug-In Server Management Downloads Travel Education Smart Technology WannaCry Environment Tablet Ink Error Hiring/Firing Backup and Disaster Recovery Cables Websites Microsoft Teams SaaS Document Management Tactics Proactive IT Trends Live Streaming Troubleshooting Work/Life Balance HIPAA e-waste Knowledge IT budget PowerPoint Files Telephony Touchscreen Managed IT SSD Telephone Systems File Sharing Staffing Voice over Internet Protocol User Tip Reporting Botnet Two-factor Authentication Managing Stress Remote Support Office Tips Automobile Digital Internet Explorer Gadget Remote Monitoring and Management Machine Learning A.I. WhatsApp Information Technology Update Hard Drive disposal Google Drive Comparison Yahoo Augmented Reality Emoji Encryption Printer HaaS Wireless Technology 5G Search IBM The Internet of Things Emergency Unified Threat Management Vendor Management Hacker Autocorrect Budget Current Events Customer Relationship Management Leadership Competition Avoiding Downtime Dark Data Scheduling IP Address Samsung Computer Care Net Neutrality Managed Service Provider Customer Service Personal Information DDoS Upgrade Quick Tips Instagram Mobile Office Domains Money Gaming Console Regulation Employer Employee Relationship Scalability Fun Windows 10 Freedom of Information Public Speaking Synergy Video Games Worker IaaS Presentation Credit Cards Television Lithium-ion battery

Newsletter Sign Up