631-905-9617    Get SUPPORT

Suffolk Computer Consultants Blog

Tip of the Week: How to Phase Out Paper

Tip of the Week: How to Phase Out Paper

Paper is expensive, but it’s not like you didn’t know that already. In addition to the costs that frivolous paper usage can have to your business, there’s also the environmental impact to consider. Making a few changes around the office can help to reduce your dependence on paper to conduct business, as we’ll review in this week’s tip!

How to Start Going Paperless
As with most elements of business, going paperless will require a little more than just taking it off of your vendor order forms. With a change to something so fundamental to the office, you have to be ready for whatever pops up, which means you need a step-by-step strategy to follow.

Step 1: Identify How Paper is Currently Used
The first step you should take is to identify how paper is being used, filed, and stored. Ask yourself:

Are unnecessary duplicates of data being produced, only to be disposed of? Are your file cabinets filled to bursting with copy after copy of a data set, with only incremental changes between each version? Are you sacrificing needed office space to paper storage?

Knowing the answers to these questions is the first step to creating a plan that eliminates these issues.

Step 2: Leverage Available Solutions
Naturally, in order to properly go paperless, you need to have something to take its place. Innovations in office solutions have largely eliminated the need for you to utilize very much paper at all.

Between digital signage, document scanning, advancing your equipment to allow for such processes to be adopted, and all the other solutions that assist you in going paperless, the initial cost may be considerable. However, the capital you are likely to save in the long run can help make up for it. This also allows you to leverage a cloud solution to store your documents, potentially allowing an increase in productive hours, and helping you to keep files organized and accounted for.

Furthermore, using the cloud and other digital solutions provides a higher level of data security than the antiquated physical document storage could. While certain rules, requirements, and user roles can be set to allow or deny access to certain cloud files, all it takes to access a physical document in a file cabinet is a simple key - and that’s assuming the cabinet was properly locked after it was last accessed.

Step 3: Engage Employees
Like any change around the office, the most important step is quite possibly to get your employees to use it. Remember, they have grown accustomed to doing things a certain way, which means that they are most likely comfortable with that method. To get them to make the switch with minimal resistance, you should not only patiently train them to use their new solutions, you should add some incentives to motivate them to embrace the changes.

Of course, you will undoubtedly encounter some resistance of some kind during your switch to paperless. All you have to do is stick to your guns and try to make the change as seamless as possible.

What other initiatives have you launched in your office? Tell us about them in the comments below, and if you’re interested in going paperless but need some assistance, reach out to Suffolk Computer Consultants at 631-905-9617!

What to Do With Your Old Power Converters, Accordi...
Taking a Look Inside Android Oreo
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, January 24 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Cloud Privacy Network Security Cybersecurity Productivity User Tips Malware Tech Term Managed IT Services Backup Communications Smartphones Microsoft Hardware Internet Efficiency Passwords Communication Hackers Business Business Management Google Android Email Outsourced IT Hosted Solutions Small Business Software Browser Ransomware Data Backup Data Recovery VoIP Wi-Fi Mobile Device Network Social Media Windows 10 Alert Holiday Cloud Computing Applications Data Collaboration Save Money IT Support Microsoft Office Internet of Things Smartphone IT Services Innovation Miscellaneous Employer-Employee Relationship Saving Money Bandwidth Wireless Mobile Devices Business Intelligence Router Computer Managed IT Services Password Apps Twitter Access Control Users Workplace Tips Automation Data Management BDR Analytics Phishing VoIP Virtualization Blockchain Settings Patch Management Data Breach Business Continuity Vulnerability Information Marketing Networking Gadgets Excel Office Government Word Cost Management IT Support Tech Terms Connectivity Company Culture Politics Remote Monitoring How To Compliance Spam Law Enforcement Wireless Charging Virtual Assistant Mobile Device Management Physical Security Managed IT Service Windows WiFi Cybercrime Data Protection Gmail Scam Computers Dark Web Remote Monitoring and Management Facebook Battery Artificial Intelligence Cortana Retail Productivity Medical IT App Tip of the week Remote Computing Chrome VPN Hacking Virus Workers Mobility Website Office 365 Managed Service BYOD Paperless Office Conferencing Telecommute Education Movies Smart Technology Work/Life Balance News Authorization Processors Value Phone System Multi-Factor Security Upgrade Managed IT Licensing Online Shopping Storage Lead Generation Mobile Security Email Management Sales Training Botnet Millennials SaaS Bring Your Own Device Office Tips Automobile Paste iPhone Eliminating Downtime Laptop Printing Content Filtering Plug-In Data loss Unified Communications Telephone System Spyware Network Attached Storage Streaming Media Travel Error Operating System Staffing Tablet Cables Security Cameras Paper Hard Drives Technology Tips Hybrid Cloud Wireless Internet Proactive IT Staff RAM Information Technology Two-factor Authentication Troubleshooting HP Database Gadget Server Management Downloads Server Live Streaming Touchscreen WannaCry Environment Knowledge Voice over Internet Protocol Wearables Ink Files Telephony Reporting Backup and Disaster Recovery Printer Server Google Maps Telephone Systems File Sharing Help Desk User Tip Websites Entertainment Microsoft Teams Biometrics Tech Support Remote Support Update Document Management Tactics Shortcut Healthcare Trends Disaster Recovery WhatsApp Microsoft Office 365 HIPAA e-waste Recovery Safety Google Drive Comparison IT budget PowerPoint Maintenance Voice over IP SSD Cleaning Printers Remote Control User Security Certification Analysis Managing Stress Access Spotify Hosted Solution Outlook Digital Internet Explorer CrashOverride Amazon Data Security Machine Learning A.I. Authentication Hard Drive disposal Specifications IT Management Antivirus Sports Big Data Hiring/Firing eCommerce GDPR Inventory Spam Blocking Business Technology Telecommuting Dongle G Suite Copy Apple Profitability Edge Threat Customer Service Fun Gaming Console Mobile Office Freedom of Information Domains Quick Tips Scalability Synergy Windows 10 Encryption Video Games Yahoo Worker Public Speaking Regulation IaaS Television Credit Cards Presentation Search Emoji Vendor Management Lithium-ion battery Printer Augmented Reality Autocorrect HaaS Avoiding Downtime Wireless Technology 5G Unified Threat Management IBM Scheduling Dark Data The Internet of Things Hacker Samsung Leadership Budget Current Events Managed Service Provider Customer Relationship Management Instagram Competition DDoS Money Emergency Computer Care IP Address Personal Information Employer Employee Relationship Net Neutrality

Newsletter Sign Up