631-905-9617    Get SUPPORT

Suffolk Computer Consultants Blog

Tip of the Week: Using Some of Microsoft OneNote’s Features

Tip of the Week: Using Some of Microsoft OneNote’s Features

Microsoft OneNote is a very useful application for, as you may have guessed, taking notes. However, when we say taking notes, we feel as though we’re not doing the application justice. We’ll share a few tips to help you use OneNote to its full potential.

What’s the big deal?
You may have a gut reaction to shrug and think, “So? I can use a pen and paper if I want to take notes.”

This is fair, but let me ask you this: how confident are you that you could find those notes one month from now? Six months? A year?

This is the primary advantage of using OneNote - you know where your notes are.

However, this is far from the only example of features that make the desktop version of OneNote so great. For instance:

  • First, it is important to take notice of how easy it is to review the notebooks that a user has access to. If logged in, the home screen will present the logged-in user’s account name at the top left, under the menu. Clicking it will show all the notebooks that user has access to, making it easy to switch gears as needed. An additional notebook can be created from this menu as well.
  • Once you’ve created a notebook, you can tabulate it with tabs, and group these tabs together. These tabs can also be password protected - but you need to be sure to remember this password. Not even Microsoft can unlock these sections, and there is no way to recover this password. Each section can have its own sub-pages, able to be added by clicking the Add page button.
  • Your notebook sections can also be merged together. By right-clicking on a tab, you are presented with a menu that has Merge into Another Section as an option.
  • If you prefer to work on something more than just a blank white screen, you can add formatting. To do so, click on the View tab. Here, you can add Page Color and Ruled Lines. If you like the way this formatting works for you, you can save it as a template. In the Insert Tab, you can access the menu under the Page Templates button. Here, you can apply different templates that have been provided, or by clicking Save current page as a template, you can save that template and assign it as that notebook’s default formatting.
  • Once your formatting is set up, you can input notes in a variety of ways. You can type them, of course, but if you have a touchscreen and stylus, you can hand-write them as well. You can also insert pictures. Even better, you can record audio that is linked to the note that was written as the audio recorded, allowing you to add more context as you write your notes.
  • You can also use Tags to sort out your notes, and search for them based on these Tags.
  • Under the View tab, you can select Dock to Desktop, which allows you to take notes as something else is going on, say, you’re in a meeting or watching a presentation. This will split the screen between your doc and whatever it is you’re taking notes about, allowing you to follow along better. To un-dock, simply click the arrow on the right-hand side.

OneNote has far more features that allow for improved collaboration, too many to include here. We also have more tips to help out with your other business processes that leverage technology solutions. You don’t want to miss out on any of them!

To avoid this, subscribe to our blog! While you’re here, leave a comment describing some of your favorite Microsoft shortcuts!

Data Backup Nightmares: Don’t Lose Your Data
Get Yourself an IT Help Desk


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Sunday, May 26 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Privacy Cloud Network Security Productivity User Tips Microsoft Google Communication Cybersecurity Efficiency Malware Communications Smartphones Hardware Data Hackers Managed IT Services Business Internet Tech Term Email Business Management Passwords Outsourced IT Innovation Backup Small Business Windows 10 Software Mobile Device Ransomware Android Hosted Solutions Browser IT Support Data Recovery Network Apps Bandwidth Applications Users Collaboration Managed IT Services Smartphone Social Media IT Services Mobile Devices VoIP Data Backup Wi-Fi Computer Holiday Cloud Computing Gadgets Microsoft Office Alert Save Money Miscellaneous Internet of Things Office Router Business Intelligence Password Twitter Saving Money Chrome Access Control Workplace Tips Wireless Employer-Employee Relationship Phishing Blockchain Virtualization Automation Analytics Marketing Settings Gmail VoIP Patch Management Vulnerability Information Networking Office 365 Business Continuity Data Breach Government Managed Service Paperless Office Data Management Word BDR Excel Law Enforcement Virtual Assistant BYOD How To Net Neutrality WiFi Cybercrime Wireless Charging Voice over Internet Protocol Scam Company Culture Computers Productivity Physical Security Managed IT Service Politics Data Protection Remote Monitoring and Management Artificial Intelligence Battery Healthcare Medical IT Windows Telephony Cortana Dark Web Website App Data Security Upgrade Mobility Hacking Tip of the week Remote Computing G Suite Facebook Spam Retail Virus Value Tech Terms Connectivity IT Support Mobile Device Management Cost Management Compliance Remote Monitoring Workers VPN Email Management Sales Error Employees Network Attached Storage Streaming Media Licensing Online Shopping Cables Security Cameras Operating System Antivirus Chrome OS Paper Personal Information Millennials Wireless Internet Technology Tips Hybrid Cloud Paste iPhone Smart Technology Content Filtering Troubleshooting Staff RAM Tech Support Hard Drives Phone System Telephone System Proactive IT instant Messaging HP Database Education Tablet Touchscreen Solid State Drive Server Management Downloads Travel Wearables WannaCry Environment Safety Reporting Human Resources Ink SaaS Help Desk Backup and Disaster Recovery Server Update Websites Microsoft Teams Vulnerabilities Document Management Tactics Google Maps Knowledge Microsoft Office 365 Hard Disk Drive Trends Staffing Live Streaming HIPAA e-waste File Sharing Employee-Employer Relationship IT budget PowerPoint Big Data Files Certification SSD Telephone Systems Information Technology User Tip Outlook Managing Stress Gadget Remote Support Analysis Cryptocurrency Digital Internet Explorer Google Drive Comparison Authentication Video Machine Learning A.I. Customer Service WhatsApp Amazon Hard Drive disposal Spotify Remote Control User Security GDPR Electronic Health Records IT Management Sports Printer Server Voice over IP Inventory Entertainment Biometrics Profitability Dongle Hiring/Firing Shortcut Hosted Solution Edge Threat Specifications Authorization Telecommute Movies Recovery E-Commerce Processors Disaster Recovery Spam Blocking Business Technology Storage Health Cleaning Printers eCommerce Training Lead Generation Mobile Security Work/Life Balance Maintenance Printing Access Telecommuting Eliminating Downtime Bring Your Own Device Managed IT CrashOverride Copy Apple Time Management Laptop Multi-Factor Security Conferencing Data loss Unified Communications Two-factor Authentication Botnet News Plug-In Payment Spyware Office Tips Automobile Computer Care Lithium-ion battery Augmented Reality Yahoo Encryption Regulation Wireless Technology 5G IBM Search Gaming Console The Internet of Things Hacker Vendor Management Budget Autocorrect Scalability Customer Relationship Management Video Games Competition Avoiding Downtime Synergy Dark Data IaaS IP Address Scheduling Worker Samsung Television Credit Cards Managed Service Provider Emoji DDoS HaaS Mobile Office Instagram Printer Money Windows 7 Domains OneNote Employer Employee Relationship Unified Threat Management Windows 10 Fun Emergency Public Speaking Freedom of Information Leadership Current Events Quick Tips Presentation

Newsletter Sign Up